Friends of Catoosa Public Library Foundation MEETING MINUTES November 17, 2011

Friends of Catoosa Public Library Foundation

MEETING MINUTES

November 17, 2011

Meeting Called to Order at 6:10 p.m

Roll Call         Board Members present: Becky Jones, Kat Bolen, Joetta Russell, and Judy Ross

(quorum is present)

                        Board Members absent: Carol Wyatt,

                        Other Friends & vistors: see attached sign in sheet.

Greet any new members and welcome them: None

Before we begin

a.       Please stick to the agenda items and not jump subjects. 

b.      If you have something to say, please take turns, one at a time and make a note so that you do not forget.

c.       Previously there was a question about motions and voting…only the board can make motions and vote.

d.      Please be at meeting prepared, with all relevant items and copies at 6:00 p.m.

e.       Please take notes of Tasks or To Do items you are to be responsible for.

f.       Emails

                                                              i.      It is your responsibility, as the receiver

                                                            ii.      To respond should you have any questions or concerns about that email at the time.

                                                          iii.      To read over the email items, agenda, content.

                                                          iv.      Those with their name and email on meeting sign in sheet are CC minutes, agenda, updates, etc. from the Secretary.

                                                            v.      If no errors are sent from “Postmaster”, it shall be assumed the email was received.

Read and approve minutes. (form signed minutes received & reviewed via email see attached sheet)  Minutes

provided for anyone who had not seen minutes via email.  Motion to approve – Kathryn Bolen, Second – Joetta Russell

Forms             Request for funds, Fundraiser/event request, MEETING Sign in sheet, Evaluation of

Fundraiser/event, VOLUNTEER sign in sheet

Treasurer’s Report Judy Ross  see attached  Motion to approve – Joetta Russell, second – Kathryn Bolen

a.       990 post card due will take care of by November 15 and provide proof. - DONE

Craft Fair report in progress

Masons           Will be matching $1000 of our funds.  Becky Jones went over to collect check this evening,

November 17, 2011.

Events/Fundraisers (clear your calendars for these dates)

a.       Trying to get a list of advertisers’ emails for one touch sending and easy access.

b.      Hometown Halloween – went over well, interested in this event for next year, need to better prepare.

c.       Parade - NO

d.      Breakfast with Santa, December 10,  7 a.m. – 11 a.m.

                                                              i.      Full Breakfast $5

                                                            ii.      Decorations – Kathryn Bolen and Becky Jones (Janie Ducotey will bring our Christmas Tree)

                                                          iii.      Collect money – Judy Ross and Debbie Self (cash register – Kathryn Bolen)

                                                          iv.      Need Santa – Becky Jones checking with Alan Phillips

                                                            v.      Need volunteers for setup/cleanup 7:00 a.m. Janie Ducoety; 11:00 a.m. Becky Jones, Joetta Russell

                                                          vi.      Sale tickets ahead?

                                                        vii.      Vendors? Go against our casual sale tax? Judy/Kat checking on.

e.       Book sale April 6 – 13 – Discuss further in November

                                                              i.      National Library Week is April 8 – 14

                                                            ii.      Saturday, April 7 kicking off with _____? This was not discussed in detail  Motion to approve kick off date Joetta Russell, second Judy Ross

                                                          iii.      BOOK DRIVE the month of December, FOL will take full responsibility of dropping off boxes and collecting books, and going through them all.

f.       Other events tossed in the hat: spaghetti dinner, chili dinner, bean dinner, spring art show, art walk, fall art show.

g.      Sonic possible fundraiser – need two weeks notice. – We did not discuss this.

Classes            Tutoring November 15 – Janie Riddle doing evaluation on her class.

Couponing, Carrie with Coupon Closet, November 19, 2011, 10 a.m. to 12 p.

Social Media class scheduled for?  Have not decided to go ahead with this as of yet.

Community Center reserved for:

g.      Breakfast with Santa on December 10

h.      Book sale kick off, Saturday, April 7? 

Grants            COTTA we will find out about in January

Other grants found?  Anyone have time to help search?  None at this time.

Email sent from Carol classes offered at Tulsa City-County Library

                                                              i.      Thursday, November 17 “Grant Writing Basics” (today) Joetta attended

Librarian Report Janie Ducotey stated she did not have anything to report at this time.  Working on Summer

Reading Program.  Approved to give her $5000 to work with.

Committees Discuss in November WE DID NOT DISCUSS

Movie License Table to January

No New or Old Business.

B.A.D. Meetings – changed to SECOND Thursday of each month at 6:30 p.m.

November – cancelled due to lack of participation for November.

                                                              i.      we are going to read Love, Lucy by Lucille Ball. 

                                                            ii.      This is the only biography that Lucille Ball wrote about her life. 

                                                          iii.      She wrote it back in 64, but did not publish it because she did not want to hurt Desi.  It was found among her papers after her death and published then.  It has received very good reviews out on Amazon.    

                                                          iv.      We are going to meet for dinner at Louie’s on Lynn Lane in BAD

December

                                                            v.      We thought we would read on old favorite Christmas story – A Christmas Carol by Charles Dickens

                                                          vi.      Dinner is at Charleston’s in BA

                                                        vii.       Bring a book that you enjoyed reading or want to read for the annual book gift exchange

Meeting Adjourned at 8:30 p.m. 

B.A.D. (Books and Dinner) Book Club Meetings

Season’s Greetings to One and All

Last night the BAD Girls gathered at the Charleston in Broken Arrow to discuss Charles Dickens’s  A Christmas Carol and exchange books.  It was a nice evening and if you weren’t there you WERE missed. 

We discussed making a few changes with the group for next year.  We are going to change the date that we get together.  We will no longer be meeting the first Thursday of each month, but instead meeting the third Tuesday so if you’re like me and have BAD Girls as a reoccurring meeting on your calendar on your computer you will need to change it.

However we are going to start in January with an exception to the new day.

January – We’re going to meet on Saturday, Jan 14^th for lunch and tea at the Belvidere Mansion in Claremore.  We are reading short stories by O’Henry.  Find a favorite and share it with the group.  Time for lunch will be determined before the date.

Feb – We are meeting on Feb 21^st at the Catoosa community center for a pot luck dinner and discussion of favorite romances.  We are reading Prince Charming by Julie Garwood.  So plan to spend an after Valentine’s Day evening with the BAD Girls.

March – we are meeting March 20^th to discuss The End of Molasses Classes by Ron Clark. We will be gathering at Louie’s Bar and Grill on Lynn Lane in Broken Arrow just north of the BA Highway.

Remember if you read something that you simple want to share the title with the rest of us – please do.  We all love good recommendations of others.

It's a "Whale of a Tale" Arts and Crafts Sale and it is almost here!

"Whale of a Tale" Arts and Crafts Sale

Location:
Catoosa Public Library and Community Center:
105 East Oak Street, Catoosa, OK  74015

Google Map Link to Event Location:
http://g.co/maps/utnhe

Date:
Saturday, October 15, 2011

Event Time:

10AM – 4PM

Man, oh man, have we ever been busy planning our "Whale of a Tale" of an event -- it's gonna be a whopper!  One bite at a time, that is how you eat a whale, I keep telling myself.  We have been working hard and getting the word out all over town and beyond!  I am so excited to see things coming together and getting more excited with each passing day.  Our final week brings us to the finishing touches - our banners and signs have been delivered and look great!

We have some exciting artisans and craftspersons that are joining us! Everything from jewelry and quilts to beautiful privacy stained glass, doll clothes and tutu's for your little darlings and handmade soap and household cleaning products to clean up the aftermath of her Princess Party at the local event planning center!  I am truly pleased with the quality of our vendors - too many to list!  There will be a Vendor Directory provided.  You'll be able to find your favorite artisans and make note of others you found to add to your list of favorites!

Other fun things to note are that several vendors, as well as local businesses, are donating items to raffle; there will also be a 50/50 pot; and a bake sale of goooooood ole fashion home baked yummy goodness!  Something for all ages -- even crafts for the kiddos!  Concessions will be available.  

Hope to see many of you with a friend or three in tow visiting us at the Library and Community Center on Saturday, October 15th.  We will be open for business at 10:00 a.m. - 4:00 p.m.  This is a one day event, so don't miss out!

Come out and support your local artisans -- your library will thank you for it! 

“Whale of a Tale” Arts and Crafts Sale Artist/Vendor Application Form

Form embedded within this post is the actual Application.  Simply fill it out and click submit at the bottom of the form.

If you prefer to see the form separately, click here: "Whale of a Tale" Arts & Crafts Sale Artist/Vendor Application Form

Thank you for your interest!
Kathryn Bolen
Event Coordinator, "Whale of a Tale" Arts & Crafts Sale
Vice President, Friends of the Catoosa Public Library Foundation
P.O. Box 1283
Catoosa, OK 74015
Twitter: http://twitter.com/#!/K2CLibraryFrnds
Facebook: https://www.facebook.com/catoosalibraryfriends
Blog: http://catoosalibraryfriends.blogspot.com
Email: catoosalibraryfriends@gmail.com

"Whale of a Tale" Arts and Crafts Sale - Call to Artists!

Continuing Call to Artists!

"Whale of a Tale" Arts and Crafts Sale - Call to Artists!:

Application deadline - September 23rd.

'via Blog this'

Friends of the Catoosa Public Library | Facebook

Have you visited our Facebook Page yet? We are waiting to hear from you!

Friends of the Catoosa Public Library | Facebook:

'via Blog this'

MEETING MINUTES - August 18, 2011

Meeting Called to Order at 6:06 p.m

Roll Call         Board Members present: Becky Jones, Kat Bolen, Joetta Russell, Carol Wyatt, Judy Ross (quorum is present)

Board Members absent: None

Other Friends & vistors: see attached sign in sheet.

Read and approve minutes. (form signed minutes received & reviewed via email see attached sheet) Minutes provided for anyone who had not seen minutes via email. Carol Wyatt motioned to accept Judy Ross seconded, all approved.

Treasurer’s Report Judy Ross see attached

OK Tax Commission has no section where FOL fit into for tax exemption – FOLIO and legislature is working on this. 

Librarian Report Janie Ducotey

Gave Annual Report, Five year plan, List, Library wants/needs see attached sheets.

Rogers County Literacy Council will be here to recruit tutors.  We may get our own literacy rep.

Hiring a new part-time librarian..

Dates reserved for Community Center

a.       Thursdsay, August 25 - 10:00 a.m.  FOL Resources for Blind/Visually impaired - Vicki Golightly from Resources for Blind or Visually Impaired will be providing information and resources for our library

b.      Thursday, August 25 - 7:00 p.m.  Tutor Training for parents and others to help children and adults learn - especially those who struggle - using balance boards and other techniques.  

c.       Saturday, August 27 - 2:00 p.m.  Jewelry making class.  10 person cap

d.      Saturday, September 10 - 2:00 p.m. Basket weaving class. Carol W to reconfirm

e.       Saturday, September 24 - 2:00 p.m.  Jewelry making class. 10 person cap

f.        Saturday, October 15  - 9:00 a.m. - 3:00 p.m.  Craft fair. 

g.       Saturday, December 10 Breakfast with Santa

Masons           Approved for matching funds up to $1000

Approved for Breakfast with Santa – full breakfast $5 7 a.m. – 11 a.m.

Keep looking for other fundraisers

COTTA          Grant money needs to be spent by September 30, 2011

Still have $2678.69 left to spend

Still need to buy: Snowcone machine, popcorn machine

Cherokee Nation Sub Award $3000 approved for $2470.03

Post Office     Ready to use EDDM – going to get newsletter ready for trial on Monday, August 22, 2011.

Approved for new PO Box Kat Bolen motioned, Joetta Russell Seconded – all approved.

Becky Jones and Judy Ross will have key to PO Box to check regularly, Kat Bolen will update our address on applications.

Storage           Kathryn Bolen to talk to Larry Alsup, City Manager of Catoosa – she wrote a letter all approved.

New Business Movie License – all approved – but before we pursue we need a dedicated person to oversee movie set up, technical, etc.

Water bottles – getting more information – will have our logo.

Diane Austin brought button maker – we left for Charity to use for Newbury medal possibly.

B.A.D. Meetings – changed to SECOND Thursday of each month at 6:30 p.m.

h.       This past Thursday 3 of us met at the IHOP in Catoosa since La Mansion had water issues and were closed.  While we did not discuss Juliet we did discuss books for the rest of the year.  So here is what we came up with to read and where to met for the remainder of 2012.

i.         September –

i.      we are taking an end of summer break, do not read anything, just sit and vegetate.

j.        October –

i.      we are reading The Help by Kathryn Scokett

ii.    dinner is at the Santa Fe Steak house in BA in front of Lowes   

iii.   If anyone wants to get together to see the movie that is out right now –

iv.    send out an email and see who would like to join you. 

v.      if we wait until we read the book the movie will not be in the theaters.

k.      November –

i.      we are going to read Love, Lucy by Lucille Ball. 

ii.    This is the only biography that Lucille Ball wrote about her life. 

iii.   She wrote it back in 64, but did not publish it because she did not want to hurt Desi.  It was found among her papers after her death and published then.  It has received very good reviews out on Amazon.    

iv.  We are going to meet for dinner at Louie’s on Lynn Lane in BAD

l.         December –

i.      We thought we would read on old favorite Christmas story – A Christmas Carol by Charles Dickens

ii.    Dinner is at Charleston’s in BA

iii.  Bring a book that you enjoyed reading or want to read for the annual book gift exchange

Meeting Adjourned at 8:00 p.m.

A few words from our Secretary, Joetta Russell...

li·brar·y

noun /-brərē/ /ˈlīˌbrerē/  
libraries, plural

1. A building or room containing collections of books, periodicals, and sometimes films and recorded music for people to read, borrow, or refer to
• - a school library
• - a library book
2. A collection of books and periodicals held in such a building or room
• - the Institute houses an outstanding library of 35,000 volumes on the fine arts
3. A collection of films, recorded music, genetic material, etc., organized systematically and kept for research or borrowing
• - a record library
4. A series of books, recordings, etc., issued by the same company and similar in appearance
5. A room in a private house where books are kept
6. A collection of programs and software packages made generally available, often loaded and stored on disk for immediate use

To the world, the term "Library" is defined as a building housing a collection of books kept for use, but not for sale.  But, to me, it means much, much more!

So many people get a picture of a library being stuffy, quiet, boring, school related, hateful librarians, or the MTV show, ”Silent Library”.  Libraries are quite full of resources, entertainment, movies, music, etc.; via both media and/or a live person.  There is internet use, tutoring over many, many subjects, competitions, and so much more.  The greatest part is that it is all absolutely FREE!  Have you priced books lately?  How about the cost to rent a movie?  Even Red Box adds up over time.  What about going to a movie theater?  The cost of admission is enough to rent twenty movies from Red Box or four movies via Pay Per View.  We haven’t included the cost of concessions yet.  The news states our economy is heading for another recession, then it’s time people revisit what has been available all along, free resource use with friendly staff and volunteers to help guide you along if you have questions.

I know of people over the past two years that have lost jobs, homes, cars, etc.  They are trying to rebuild their lives and for some learning to budget for the first time in their lives.  For others, they never quite make enough money to get ahead, let alone afford entertainment of any kind.  In both instances, and all in between, your local library can offer the expensive internet use, job searches, resume help, story time for young children, movies to check out and watch from home, and so much more.  Recently when talking to our local Catoosa Librarian, she shared stories about people that truly touched my heart.  Patrons have come to the library in search of dreams, hope, inspiration, and a caring, supportive voice.

There are other opportunities offered at our local Catoosa Library that have went unmentioned, such as, volunteer opportunities, membership to the Friends of the Catoosa Public Library Foundation, Summer Reading Program, and so much more, I am sure I have failed to mention.

Being part of the Friends of the Catoosa Public Library Foundation, gives a person opportunity to have a voice and help our library grow.  In return the Catoosa Community and surrounding areas can prosper, thrive, flourish, and excel.  FOL helps support local libraries when their budget comes up short, when there is a need for new books, growth, and so many other areas of need.  Our local Catoosa FOL group currently is working on fundraisers:  Arts & Craft Sale in October, Breakfast with Santa in December, Book Sale in April.  They also help put together cultural events/classes:  Basket weaving and jewelry making both in September.  FOL are always open to new members, new ideas, and new perspectives.

We do a lot for our children, tweens, and teens, BUT we have other groups with needs as well:  People with vision and/or hearing challenges, language barriers, literacy challenges, etc.  If we are able to meet all of these needs, plus some, then the library’s need are more books, audio media, building expansion, storage, staff, and needs I cannot fathom since I do not work there.

On a personal note, my children and I have always enjoyed visiting our local library.  They become excited over what they have found.  Always new books they didn’t realize existed.  With new books comes new knowledge.  In fact there are more times than not, that my children, well my teens/young adults, become quite giddy with what they find at the library.  Recently my daughter found a book of 14,000 quotes.  We I finally located her in the library; she was criss-cross applesauce on the floor reading away.  My son, by the time I found him, he had already checked out two movies and moved on to the internet.  For me, this time around, I was there helping the FOL.  Normally I find and check out more books than I can read in the time period allowed.  I try to write down what books I want to get next time and yet go back and do the routine all over again.  If that isn’t bad enough, I get books on audio in addition to what I check out to read!  My dad went with us one time, interesting story.  He was looking over the Louis L’Amour books and an older gentleman came over and struck up a conversation because the man said, “I donated those books”.  My dad and he talked for quite a while.  I was glad for him since it is hard for my dad to get out and about at times.

My point to all of this, just visit your local library again.  Look at it with new eyes.  Look at the opportunities waiting for you, your children, tweens, teens, young adults, grandchildren, parents, grandparents, neighbors, the list is endless.  Reading or listening to a book helps your imagination.  Your imagination works your brain.  Remember, your brain needs to be exercised as well.  But that is another blog on another day.  In the end, communicate your needs to the Catoosa Library, your local library, or a Friends of the Library member; so that we may all better serve you.  Please take time to volunteer, whether for a day/event or for a lifetime, any volunteered time is appreciated.

Until next time…

Jewelry Making Class Fun!

Man oh man, what fun was had!  Our first jewelry making class and we had such a great turn-out that we had to add another table!

Quite an exciting group of ladies who were eager to learn!  Some even brought notepads and pencils for taking notes -- they showed their student side for sure!

I'm sure everyone was anxious to get right to putting tools to wire, but there are SO many things to cover before we get to that point.










I hope I didn't bore them too much.  Education up front saves a world of headaches and frustrations down the line.

Toni and Carol adding a bead for their wire-wrapped link

A few times going over the steps of making a wire-wrapped loop and we were ready to move on to adding a bead!









We added a bit of cord and fashioned a hand made clasp and were ready to hit the town with our new bracelets!

A few of the ladies showing off their creations!

I wish I had gotten pictures of all the ladies together with their bracelets and bright smiling faces.  We will have to work on that for NEXT class! :)

Rose Quartz, Copper, Dark Brown Leather Cord.
Created by Becky Jones

Rose Quartz, Copper, Dark Brown Leather Cord.
Created by Kathryn Bolen

Thanks to Joetta Russel and Pamela Burr for documenting our event through pictures!

Jewelry Making Class!

Clay Raven Focal, Kyanite, Leopardskin Jasper,
Sterling, Copper and Leather Cord, Copper Spacers and
a large Copper Puff Bead and Knotted Closure

I am SO EXCITED about our first Jewelry Class this Saturday!  I am hoping to see friends and lots of new faces to explore some of the behind the scenes information of making jewelry.  This will be a "wire-wrap" class.  Since this is a beginners class, we will be going over a lot of things, training if you will, of things to know to make things easier.  Such as:
Tools - Discussion of all the different tools' names, uses and differences.
Beads - We will talk about bead sizes and drilled holes and how they have a part in determining wire gauges used in your design.  Sometimes that wire you have in mind using just will NOT fit through the bead hole...back to the drawing board!
Wire - gauges and tempers and their impact on your design
Alternatives to wire - chain, leather cord, waxed cord
Miscellaneous components - bead caps, spacers, etc.
Discussion of various types of jewelry construction

Special Meeting Minutes -- July 21, 2011

Friends of Catoosa Public Library Foundation

MEETING MINUTES

August 22, 2011

Meeting Called to Order at 6:00 p.m

Attendance     Board Members present: Kat Bolen, Joetta Russell, Carol Wyatt, Judy Ross (quorum is present)

Board Members absent: Becky Jones

Other Friends & vistors: see attached sign in sheet.

Mission Statement

We voted on a new mission statement specific for the Friends of the Library:

“The mission of the Friends of the Catoosa Public Library is to strengthen our local library, to encourage our community by providing opportunities for increased knowledge, and to open doorways to the world for future generations.”

Motion to approve mission statement: Kat Bolen, Second: Toni Telligman

EDDM            we now have an account and access is approved for us to use EDDM. 

Mailer for EDDM

The mailer was edited and agreed up on to send to our limit of 5,000 mailboxes.  Kat Bolen bought paper to print our mailers out on. See attached mailer.  Kat Bolen and Carol Wyatt are printing.

Craft Fair      Discussed and volunteer list for set up, clean up started, FOL table, etc.  Runners/Booth Sitters provided by Mason’s Rainbow Girls.  Joetta emailed: Mike Steffensen about details of what Masons will help with for the Bake Sale. Wassco Corporation for FOL advertisement on water bottles that we can sell. Vicki Albright for advertisement of tutoring, classes, craft fair, etc.

Movie night    Was discussed…Toni Telligman can help with the movies as her schedule allows. 

Meeting Adjourned at 8:45 p.m.  motion to adjourn by Kathryn Bolen, Second Joetta Russell

Hear ye, hear ye! Special meeting called!

We have SO much going on that we felt it was necessary to call a special meeting!  I'm sure you'll be seeing meeting minutes posted here in the next few days, but I wanted to share our excitement with you all!  The meeting was called to discuss upcoming events (some of which are posted in the events tab of our Facebook Community Page).  We had a VERY productive meeting and all left feeling like we had checked several items off of our "things to accomplish" list!  We discussed our FOL mailer (those of you in the Catoosa area, keep an eye out for it to appear in your mailbox very soon!).  

Here are some sneak previews of the mailer.

Then we dusted off our grammar hats and wrote our very own Mission Statement!  We are VERY excited about that!

We even discussed final details our first ever "Whale of a Tale" Arts & Crafts Sale Artist Application!  If you are crafty and would like more information on participating in our event, please email us with your contact information and we will be glad to forward an application.

The final items the list were our upcoming Cultural Events.  Clear your Saturdays -- we will be having Jewelry and Basketweaving Lessons!  Check the event tab for event details.  If you would like to RSVP, please email us with your contact information.

Well, those are just a few things we discussed.  I hope to be getting some pictures of our meetings and such to post here. 

We hope you are enjoying what you see.  Expect to see lots of educational and entertaining events added to our calendar!  Feel free to ask questions and post comments.  We are more than happy to do a little digging if need be to provide answers and learning opportunities!